VOLUNTEER OPPORTUNITIES
Are you interested in joining us as a volunteer?
There are many opportunities to get involved ranging from formal positions on committees all year round, to helping out at individual events or offering an hour or two of your professional skills (marketing, communication, analytics, events, customer service measurement, etc.) on a specific project.
Elections to Board and Programme Director positions are held once every 2 years at the AGM, usually in May. The last Board was elected in May 2017, so the next Board is due to be elected in May 2019. In the case of resignations or other changes, an opportunity may arise within the Board term.
See 2017-2019 job descriptions for Board Members: 2017 Board ALL and for Programme Directors (team leader but non-Board positions): Programme-Directors-ALL. The roles of the different committees are explained here: Governance-Responsibilities
Please note that the roles and job descriptions may change for 2019-2021 when the new Board will take office, since the roles adapt to the personalities to some extent. So feel free to apply and explain why you think that you / another role would be a good fit, or to suggest changes to the job description. In particular, we are looking for a Secretary General to join the board in 2019 - see more below.
Team and Programme leaders are expected to commit the necessary time and to attend events for which they are responsible. Please ensure that you are able to do this in order to support the other team members.
Finally, you can also volunteer at Global level, but in general they prefer to see some evidence of engagement at local level from candidates, so come and work with us first!
Current volunteer roles
PWI Brussels Teams: Events, Communications, Marketing, Membership, Finance & Legal
Events Team:
Main tasks:
- Sourcing speakers and co-ordinating our speakers' programme (if you are interested to be a speaker, please fill out the form here and let the events team know)
- Organising networking events
- Liaising with Programme Directors to align Programme events within the overall event plans
- Venue Management (sourcing and coordinating with the venue A to Z)
- On site management of the event on the day of the event
- Marketing of event through posting on our website
- Coordinating invitations to promote on social media
- Event follow up, connecting with attendees post event for feedback and non members to convert to members
- Event analytics statistics and event administration (preparing badges, attendee list, satisfaction surveys).
Team members are asked to commit to attending at least six PWI Brussels events in the year to ensure the event quality standards are met, and to participate in monthly event meetings either face to face or online. The Team is currently led by VP Partnerships, but may be led by an Events Director also.
Contact: events@pwi.be
Finance & Legal Team
The Finance and Legal Team assists the Treasurer in chasing invoices; analysing programme, event and membership figures; break down the budget into individual areas for teams and programmes; design improved reporting back to the Board and to members and suggest other improvements: and help with sponsorship and fund raising.
The legal aspects include: ensuring compliance with Belgian association laws; data protection rules; reviewing volunteer, speaker, corporate partner and other contracts; reviewing IP opportunities; liaison with PWN Global and looking at association best practice on finance and governance and suggesting improvements to current practices.
We are looking for a candidate to apply as Secretary General.
Contact: treasurer@pwi.be or president@pwi.be
Membership Team
Main tasks:
- Implementing membership strategy and suggesting improvements to attract new members
- Ensuring member retention
- Designing follow up with targets
- Designing member satisfaction surveys
- Updating membership materials
- Analysing membership statistics and trends
- Preparing annual report on membership
- Liaison with marketing & communications and events teams
- Liaison with Treasurer on membership payments
- Improving analysis and reporting of membership data
- Bringing PWI Brussels in line with association best practice.
In the past an MBA student has prepared a report for us: see here. We are currently looking for a Membership Engagement Co-ordinator: see Co-Ordinator.
Contact: membership@pwi.be
Communications & Marketing Team
These are exciting times in which we are re-building PWI Brussels' marketing offers. We have several roles open within the marketing team and are looking for you to lead our efforts! Learn more about open opportunities here. In particular, we are looking for a Director of Marketing to help develop and implement our marketing plan.
We are also always looking for engaged social media bees to let professional women in Brussels and beyond know about our events and programmes! There are various roles in our social media team for the different channels (FB, LinkedIn, Twitter) and we are also looking for someone with great graphic design skills too! Learn more about open opportunities here.
Finally, we are looking for a web manager to help us update our website: see details here. Experience of managing or advising on IT projects would also be useful.
Contact: marketing@pwi.be
PWI Brussels Programmes: Mentoring, Entrepreneurship, STEAM, YourPath
Mentoring Team
The Mentoring Programme is one of the “shining stars” of our network at PWI Brussels and PWN Global. One of our key missions is to encourage mentoring among members and to encourage members to seek out mentors both within and outside their companies. It’s a valuable investment programme to provide additional guidance. Our formal programme helps women establish senior-level connections that can speed up careers.
We are looking for an experienced, motivated and organised volunteer to join our Mentoring Team. She would be managing the daily running of the Mentoring Programme and assisting our Mentoring Director. The role is in a multicultural and HR soft skills environment and requires someone who can work independently and with a positive “can do” attitude. See also Mentoring page
Contact: mentoring@pwi.be
The Programme aims to serve the needs of entrepreneurs, entrepreneurs-to-be and intrapreneurs (those within larger companies) by providing information, educational events and mentoring, as well as networking in a safe environment. The team is led by the Entrepreneurship Director.
We are currently seeking new team members with skills in social media, event management, marketing, relevant technical skills (e.g. legal, finance, trade, negotiation, sales), developing links with other organisations involved in entrepreneurship, in order to help us provide relevant information by way of useful links from our website, and / or interesting developments on social media, to organise events by finding speakers, venues, sponsors that would agree to host an event, and to monitor member interest and satisfaction. See Entrepreneurship page.
Contact: entrepreneurship@pwi.be
See STEAM page. Contact: steam@pwi.be
STEAM Team
See YourPath page. Contact: yourpath@pwi.be
YourPath Team
See Women & Money page. Contact: partnerships@pwi.beWomen & Money Team
Each team will be requested to attend monthly internal meetings, but if the team rotates its participation, this could be once every few months for the individuals. In addition, each team will meet regularly. Please check with the relevant team leaders for more details as to how that team is organised. We would also ask that you attend some PWI events, such as networkings, speaker events, etc.
If you are interested in being part of one of these dynamic, supportive and fun teams, please send an email to the relevant address above outlining your motivation.
Finally, please note that there are additional Programmes at PWN Global level for Engaging Men - see example job description VP Engaging Men and Better Boards / VP Executive Forum, as well as programmes in some of our sister city networks for more general career development, not just those women in transition, and Young Professionals, but that these programmes have not yet been established here. If you would be interested to set up one of these Programmes in Brussels, please contact the President.
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